GFWC VA Narrative Report Instructions

Narrative Form:     Word Doc     PDF

Instructions for Completing GFWC Virginia Narrative Report Form, found on page 97 of the GFWC Virginia Yearbook :

Note:  Narrative reports are OPTIONAL. However, to be considered for district and/or state awards, narrative reports must be submitted.

1.      Fill in contact information requested on top of form in case District/State Chairmen need to contact preparer for more details on a project and in case the narrative report is detached from GFWC Report Form and/or cover sheet.

2.      On each narrative form type in the specific GFWC Department Program area. Tell what your club did in that specific program area only. Use SEPARATE forms for each program area.   (i.e. Do not report Helping Hands, Focus on Health, and Focus on Financial Issues on the same narrative report.)

• First, report club activities listed in GFWC Program objectives in the particular program area. (Follow the order in which GFWC Program objectives are listed.)

• Next, report club activities that are not listed as GFWC Program objectives. Clubs must choose the program area that most closely relates to GFWC Program area for these activities.

3.      Describe all pertinent information by telling the story of the how, where, when and why.  Realize that as narratives go on to each level, a chairman may not know what you mean by Camp Easter Seals or Operation Smile.  They may know nothing about the organization or a particular project supported by that organization.

4.      After describing each activity, include hours/money/members. After completing narrative report, total all statistics for program area and enter on GFWC Report Form. Number of members should NEVER exceed total membership reported on GFWC Report Form.

5.      Narratives must be typed, one side, using font size 10 or 12, no reduced print, limited to two (2) pages per GFWC Program area.  No attachments allowed.

Instructions for Completing GFWC Report Form, found on page 101-102:

1.  Fill in contact information requested on top of the form in case the District/State Chairmen need to contact preparer for more details on a project and in case the narrative report is detached from the GFWC Report form and/or cover sheet.

3.  Mark an “X” in the “Narrative Enclosed” column for each narrative report submitted.

4.  Highlight the line of the program area that you are sending to the appropriate District Chairman along with the corresponding narrative.

Instructions for Mailing Reports: