GFWC Virginia Narrative Report Form Instructions

Narrative Form:     Word Doc     PDF

Narrative reports are OPTIONAL.  However, to be considered for district and/or state awards, narrative reports MUST be submitted.  Electronic versions of this form can be found on the state website (www.gfwcvirginia.org).

 

  1. COMPLETE THE TOP PORTION OF THE FORM, providing all requested information.

  • Specify the Reporting Area.

  • For Arts, Conservation, Education, Home Life, Health, International Outreach, and Public Issues, SPECIFY if projects are COLLABORATION PROJECTS or PARTNERSHIP PROJECTS by marking an “X” in the appropriate box.  COLLABORATION PROJECTS AND PARTNERSHIP PROJECTS MAY NOT BE REPORTED ON THE SAME GFWC VIRGINIA NARRATIVE REPORT FORM.

  • Indicate the club name, district, report preparer’s name, phone number and email address.  This is needed in case the narrative report is detached from the GFWC Report Form and/or cover sheet and if additional information is needed by the District or State Chairman.

  • After composing the narrative report, enter the total number of programs and projects, members participating, volunteer hours, dollars donated, and in kind donations.  Note that the number of members participating should NEVER exceed the total membership of the club.  When placing a value on in kind donations, refer to the In Kind Donation Guide found in the GFWC Club Manual and posted on the GFWC Virginia Website (www.gfwcvirginia.org). 

 

  1. COMPOSE THE NARRATIVE REPORT.

  • Describe all pertinent information by telling the story of the how, where, when and why.  After describing each activity, specify the number of members, volunteer hours, dollars donated and in kind donations for that activity.

  • First, refer to the GFWC Club Manual to identify the Collaboration Projects and Partnership Projects where applicable.  Report the club activities listed in the GFWC objectives for that particular area.  Follow the order in which the GFWC objectives are listed.

  • Next, report the club activities that relate to that particular area, but are not listed as GFWC objectives.  For these activities, clubs must choose the GFWC area in which to report that most closely relates to the GFWC objectives.

  • Recognize that narrative reports are reviewed at every level and a chairman may not be familiar with an abbreviation that is familiar to you or know what you mean by Comfort Zone Camp or Bright Beginnings.  They may know nothing about the organization or a particular project supported by that organization.

  • Each narrative report is limited to two (2) pages.  It must be typed on one side only, using 10 or 12 point font, with no reduced print.  The club name should appear on each page and no attachments are allowed.

 

  1. TOTAL ALL STATISTICS FOR THE REPORTING AREA and enter the information on the top portion of the GFWC Virginia Narrative Report Form as described above and on the applicable line of the GFWC Report Form.