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Reporting Forms and Instructions for Clubs

 If you have any reporting questions, please contact the First Vice President at Reporting@gfwcvirginia.org.  See the Dues and Contributions section below.  Reports must be postmarked on or before January 25.

Instructions of all forms are found in the combined reporting instructions file.


Please note: Some forms have both fillable PDF versions and Word versions.


Click here for the zoom recording of the 2024 Club Reporting Presentation

26-28 Reporting Matrix Club Presidents (pdf)Download
26-28 Reporting Information (pdf)Download
26-28 Instructions for Completing Reporting Forms (pdf)Download
2026 Statistical Form - Annual Club Record (docx)Download
2026 Narrative Form (docx)Download
2026 Affiliates Form (docx)Download
26-28 GFWC Virginia State Project (docx)Download
26-28 Advocates for Children (docx)Download
2024 Reporting Made Easy - Clubs Slideshow (pdf)Download

Reporting Forms and Instructions for District Chairmen

 If you have any reporting questions, please contact the First Vice President at Reporting@gfwcvirginia.org. 

Reports must be postmarked on or before February 20.

26-28 Reporting Matrix - District Chairmen (pdf)Download
26-28 Reporting Matrix - District Presidents and Directors of Junior Clubs (pdf)Download
Alice Kyle District reporting tracking sheet 2026 (xlsx)Download
Blue Ridge District reporting tracking sheet 2026 (xlsx)Download
Lee District reporting tracking sheet 2026 (xlsx)Download
Northern District reporting tracking sheet 2026 (xlsx)Download
Shenandoah District reporting tracking sheet 2026 (xlsx)Download
Southside District reporting tracking sheet 2026 (xlsx)Download
Southwestern District reporting tracking sheet 2026 (xlsx)Download
Tidewater District reporting tracking sheet 2026 (xlsx)Download
2026 Statistical Form - Annual Club Record (docx)Download

Reporting Forms and Instructions for State Chairmen

If you have any reporting questions, please contact the First Vice President at Reporting@gfwcvirginia.org. 

Reports must be postmarked on or before March 15.

26-28 Reporting Matrix for State Chairmen (pdf)Download
2026 Statistical Form - Annual Club Record (docx)Download
GFWC Virginia reporting tracking sheet 2026 (xlsx)Download
Reporting instructions 2026 for State chairmen (pdf)Download

Junior Reporting Forms, Instructions, and Awards

Junior dues and contributions are due by January 25. See the Dues and Contributions section below. Award entries are due by March 1.


26-28 Advocates for Children (docx)Download
26-28 Junior Contributions Form (docx)Download
26-28 Junior Club Outstanding Achievement Award (docx)Download
26-28 Junior Honor Society (docx)Download
26-28 GFWC Virginia Junior Lifetime Achievement Award (docx)Download
26-28 GFWC Virginia Junior New Clubwoman Award (docx)Download
26-28 GFWC Virginia Junior of the Year Award (docx)Download
26-28 Junior Special Awards (docx)Download
GFWC Virginia Juniors Standing Rules (pdf)Download

Dues and Contributions Forms

Remember to send district dues to your district. 

The postmark deadline is January 25 for dues and April 15 for supplemental dues.


 For General and Junior Clubs: GFWC Dues are $15.00 per member; GFWC Virginia Dues are $10.00 per member; Total Due: $25.00 per member

For Juniorette Clubs: GFWC Dues are $10.00 per member; GFWC Virginia Dues are $2.00 per member; Total Due: $12.00 per member


Submit the appropriate form with your check made payable to "GFWC Virginia"

Indicate number of members on your check. Mail both the form and check to:

   GFWC Virginia Headquarters
   P.O. Box 8750
   Richmond, VA 23226  

2027 Dues and Contributions (docx)Download
Supplemental Dues Form (docx)Download

Additional Contests

Download the files to learn more about the website contest and the Arts and Crafts Contests.  


GFWC Virginia Arts Booklet 2026-2028 (pdf)Download
GFWC Virginia Arts Contests Entry Chart (xlsx)Download
2026-2028 Website Contest (pdf)Download

Education Forms

Epsilon Sigma Omicron (ESO) is a GFWC honorary educational society dedicated to promoting members’ self-enrichment through reading.

The Hugh O'Brian Youth Leadership Program (HOBY) recognizes and rewards leadership potential in high school sophomores by giving them the opportunity to build their leadership potential during a three-day seminar. 

HOBY (docx)Download
ESO (docx)Download

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